MD Holding recruits for a company operating in the automotive field
ONE (01) EXECUTIVE ASSISTANT
Description of the job
MD Holding, is an International firm specialized in Audit and Consulting to organizations, recruitment, temporary work, Training, Human Resources Consulting, Subcontracting, Technical Assistance, Consulting in tenders.
Managing Director Holding International proposes to its customers an integrated service offer for their daily management, but also for the accompaniment of the performance, the management of projects, the control of the change, in Côte d’Ivoire as in the international and mainly in Africa.
MD Holding is an innovative firm, in tune with the needs of the organizations and the private individuals, crucible of the satisfaction of the expectations of the Bosses, Managers and Executive Officers of companies, of national as well as international organizations for whom the realization of the strategic objectives is an imperative.
On behalf of a company operating in the automotive field, Managing Director Holding International (MD Holding) is recruiting: One (01) Executive Assistant.
Main activities:
Under the supervision of the Managing Director, your missions will be the following:
ENSURE THE ADMINISTRATIVE MANAGEMENT
Prepare and write all correspondence from the Managing Director;
Receive, inform and direct visitors;
Receive, record and sort incoming mail and forward essential files to the General Manager;
Receive and screen telephone calls for transmission to the General Manager;
Organize the agenda by making appointments;
Organize travel and trips for the General Manager by requesting visas, hotel reservations, airline tickets and car rentals;
Ordering equipment, supplies and consumables and checking the conformity of deliveries;
Manage the stock made available;
Follow up on the files of which he or she has knowledge;
Ensure the daily maintenance of the branch’s premises.
ORGANIZE MANAGEMENT MEETINGS
Prepare the room for meetings;
Convene the various participants by e-mail or telephone;
Provide the participants with the necessary material for the meeting;
If possible, participate in certain meetings;
Write and make available to participants the minutes.
ENSURE THE MANAGEMENT OF INCOMING MAIL
Receive and register all incoming mail;
Sorting and forwarding essential mail to the General Manager;
Archiving of mail;
Classify documents, information and holdings of an activity.
MANAGE THE INTERNAL COMMUNICATION OF THE GENERAL MANAGEMENT
Manage the interface with suppliers, customers and other institutions;
Manage the interface with the General Manager’s staff.
CONTRAINTS
Regular working hours, with the possibility of long hours depending on the obligations of the service;
Respect for the obligations of discretion and confidentiality;
Availability to the General Manager.
Profile required:
You have a BAC+2/5 of Executive Assistant or other Administrative fields, justifying 03 to 05 years of experiences in a similar position in a company, you have a good knowledge of communication in company, management, a good knowledge of the data-processing tool (Word, Excel, power point, etc.), if such is your profile, do not hesitate to join us as soon as possible.
NB : TO BE AVAILABLE IMMEDIATELY
Personality : Good presentation, Good morality, Dynamic, Rigorous, Discreet, Organized, Punctual, Courteous, Sense of Leadership.
Application file :
Your application file composed of a CV, photo in full, a letter of motivation, a copy of diplomas and possible certificates, should be sent by e-mail to [email protected] or to [email protected] or deposited physically in the premises of MD Holding located in Abidjan- Cocody, Angré, 7th section, Carrefour Arafat, Pharmacie 7e section at the latest on 22/07/2022 deadline with the subject: ” Recruitment – Assistant of Direction ” Phone: +225 21 33 30 89/ 04388675
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